IoT Laptop Monitoring

Feb 2, 2022

IoT Laptop Monitoring

One of the most effective solutions for monitoring and tracking assets is radio frequency identification (RFID) technology, which as the name suggests, uses radio frequencies to locate, monitor and trace assets within a specific or defined location.

This core technology and its associated solutions are used right across the public and private sectors, but particularly in healthcare, education, defence and throughout local government. In addition to the significant savings of time and money, asset tracking reduces and prevents equipment theft, vastly increases data security, and minimises the frequency and impact of lost or misplaced items. 

One key use case of RFID technology is the locating and monitoring of expensive, data-sensitive assets such as laptops, tablets and similar individual IT equipment assets.  As public and commercial organisations grow and evolve, there is naturally heightened requirement for personal work devices – all of which must be monitored and secured to avoid loss or misuse, and to ensure that the confidential and sensitive data accessible via such devices cannot be exposed should it fall into the wrong hands. With the explosion of home and remote working over the past two years, organisations have experienced unimaginable changes in their business processes, data security implications and the physical movements of their people and IT assets. As we all know, despite the pandemic hopefully coming to an end, this ‘new normal’ working culture is here to stay.

RFID-based laptop (and similar device) tracking solutions offer unprecedented visibility of precisely where an organisation’s laptops are within an office building, school, university campus or any wider geographical region, as well as how many are in each location and their unique ‘health’ status.

If desired, individuals can be assigned as asset ‘owners’, ensuring they are notified of any unexpected or irregular movements of their laptop device, as of course can organisational management. Physical alert systems can also be integrated to signal that specific devices are leaving defined zones, of course minimising device losses and theft, in addition to negating the misuse of sensitive data.

Large organisations in all sectors must have clarity on the laptop devices they possess right across their staff base – how many there are, where they are, and when they need software updates, recycled and replaced.

RFID laptop monitoring automates all of this for IT managers and their finance colleagues, and simply makes for more efficient and effective use of time for everyone else – eradicating the time spent locating for laptops across floors and buildings, and provides absolute clarity on the health of any organisation’s laptop and wider IT asset estate. Future IT planning and expenditure then becomes so much more controllable, efficient, and effective.

Why choose Kinsetsu for laptop monitoring?

Kinsetsu’s solutions are entirely flexible and can be fully integrated with your organisations current business and software systems. Our flexibility and scalability also means we can provide anything from a few hundred RFID laptop tags to a full managed service – including the software integration, tags, sensors and readers, in addition to automated reports and ongoing support.  

Our solution is engaged by fixing passive RFID tags to laptops and uniquely identifying and associating them in our ktrack database. This is of course integrated, where required, to your existing systems. Movements are then recorded automatically by fixed readers that we place at strategic entrance points within your defined zones or areas, supported by handheld readers to locate and count devices in areas that are not covered by fixed readers. 

 “Kinsetsu’s RFID laptop monitoring helps organisations manage inventory and makes it much easier for the IT team to record which items are being given out to which employees, where they are at any given time, and ensuring they are updated, secured, audited and returned accordingly. The fact we can integrate our software with existing client systems means they can have complete visibility and control of their IT asset estate and enjoy the operational and financial benefits this brings.”  

Ken Moran (Chief Growth Officer).